Increasing productivity needs to create a conducive work environment. Writing things down. Stick to the 80/20 rule for time management, do one thing at a time. Avoid perfectionism and make mistakes, delegate, learn to say “no,” and take a break.
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Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.” - Paul J. Meyer.
Remember, productivity does not only mean getting tasks done, but it also means that you are accomplishing things with better physical and mental health while getting to enjoy the things you love about life.
A conducive environment makes us more efficient and more productive when doing our work. It reduces the possible distractions, annoying sounds, scorching temperatures, and clutter and helps us focus solely on the work at hand.
When you write things down, you are making a promise to yourself. You are creating tangible proof, a contract-like paper that you set for yourself. And through that contract, you are more likely to do the things you negotiated with none other than yourself.
Focusing on one task or activity can help you give your 100% effort and increase your work quality. Focusing on one task gives your mind the time to clean up mental clutter, and only things that matter at the moment take up mental space – this allows you to arrange your thoughts and be more productive. Taking on one task at a time allows you to reduce anxiety levels which are often high when you are multitasking. The pressure of finishing more than one activity increases our stress and anxiety levels, resulting from burning out. Performing only one task at a time can help you make wiser decisions with a clearer and more organized mind.
Pareto Principle, the 80/20 rule states that 80% of the outcome results from 20% of inputs from any given event. The 80/20 rule is meant to make your work more efficient and produce more outputs. But how does one apply the 80/20 rule in their work-life?
Perfection does not give room for mistakes which means there is little room for growth. On the other hand, excellent people have dealt with waves upon waves of challenges throughout their lives, but they still strive to achieve the best version of themselves. Excellent people have failed in life, and through mistakes and failures, they are given room for growth and discovery.
When you spend more time getting a system together that does not involve technology or tools that can ease the process, you are wasting the time you could have used to get things done rather than planning to get things done.
Delegate: Don’t tell people how to do things; tell them what to do and let them surprise you with their results.”George S. Patton”
To succeed in a task, learn how to work well with the people around you. Delegating tasks does add extra work, but when you make the environment light, fun, and happy, even if the task at hand is stressful, it will be easier for you and your team to work together.
Being productive does not always equate to getting a lot of things done. Being productive can also mean saying “no” to tasks that are not your job or tasks that are presented as “simple favors.”
Believe it or not, exercise improves your productivity and thinking skills. Exercising not only improves a person’s well-being, but it also improves time management and increases efficiency in performing tasks.
Breaks might seem like a luxury only the courageous ones can afford, especially if you have terror bosses. But do not be afraid to hit pause for a while, especially if you are no longer productive. Taking breaks can lead to breakthroughs, so do not overwork and exhaust yourself.
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